Meeting #:

R1/2025

Date:

Wednesday, January 15, 2025

Time:

4:00 P.m. - 10:00 P.m.

Location:

CVRD Civic Room, 770 Harmston Ave, Courtenay

Council Present:

• B. Wells (Mayor)
• W. Cole-Hamilton
• D. Frisch
• D. Hillian
• E. Jolicoeur
• M. McCollum
• W. Morin

Staff Present:

• G. Garbutt, City Manager (CAO)
• C. Davidson, Director of Infrastructure & Environmental Engineering
• A. Langenmaier, Director of Financial Services
• K. O'Connell, Director of Corporate Services
• S. Saunders, Director of Recreation, Culture & Community Services
• K. Shaw, Director of Public Works Services
• M. Wade, Director of Development Services
• E. Chow, Manager of Legislative Services
• J. Tazzioli, Manager of Environmental Engineering
• C. Thompson, Manager of Operational Services
• L. Bourgeois, Deputy Corporate Officer

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1.

CALL TO ORDER

Mayor Wells called the meeting to order at 4:00 pm and respectfully acknowledged that the meeting was conducted on the Unceded territory of the K'ómoks First Nation, the traditional keepers of this land.

2.

INTRODUCTION OF LATE ITEMS

Without any late items or objections, Council proceeded with the agenda as presented.

3.

ADOPTION OF MINUTES

3.1

Regular Council Minutes - December 11, 2024

3.2

Regular Council Minutes - December 18, 2024

• Moved By Cole-Hamilton
  Seconded By McCollum

  
  THAT Council adopt the December 11, 2024 Regular Council minutes, and the December 18, 2024 Regular Council minutes.

  CARRIED

4.

PRESENTATION

4.1

Resident Survey, Your Courtenay, Your Voice – 2024 Results

Presenters:

• Methodology & Results: Lorne Bozinoff, President of Forum Research
• Operational Analysis: Kate O’Connell, Director of Corporate Services

Katelyn Cheeseman, from Forum Research, was also present and available to answer Council's questions.

• Moved By Hillian
  Seconded By Morin

  THAT Council receive the “Resident Survey, Your Courtenay, Your Voice – 2024 Results” briefing note.

  CARRIED

5.

STAFF REPORTS

5.1

 Infrastructure and Environmental Engineering

5.1.1

Youth Climate Corps Pilot Program

Jeanniene Tazzioli, Manager of Environmental Engineering, provided an overview of the proposed partnership.

Ben Simoni, Executive Director of the Youth Climate Corps, highlighted the program's accomplishments and benefits, including:

• Active presence in 10 communities across British Columbia.
• Completion of 10,000 working hours to date.
• Receipt of a $3 million provincial grant to support ongoing initiatives.
• Creation of tangible pathways for youth, offering opportunities for meaningful careers and impactful community contributions.

• Moved By Frisch
  Seconded By Hillian

  THAT Council direct staff to collaborate with Youth Climate Corps BC to establish a pilot program in 2025 to support climate action in the community and empower local youth.

  CARRIED

5.2

Operational Services 

5.2.1

CleanBC Organics Funding Program

• Moved By Frisch
  Seconded By Hillian

  THAT based on the January 15, 2025 staff report “Clean BC Organics Funding Program”, Council direct staff to submit an application for the City of Courtenay Curbside Organics Carts through the February 2025 intake of the CleanBC – Organics Funding Program, and
  
  THAT City of Courtenay Council supports the project and commits its one-third share of eligible project costs of $1.5M including any ineligible costs and cost overages of the project, from the 2023/2024 launch of the program. The source of one-third share of eligible project costs will be from fees collected.
  

  CARRIED

6.

INTERNAL REPORTS AND CORRESPONDENCE

6.1

Sports Field Allocation Policy Project Update

• Moved By McCollum
  Seconded By Hillian

  THAT Council receive the “Sports Field Allocation Policy Project Update” briefing note.

  CARRIED

7.

UNFINISHED BUSINESS

7.1

Delegation Follow up - Comox Valley Masters Soccer Club - Timberframe Pavilion Partnership Proposal

• Moved By Hillian
  Seconded By Frisch

  THAT Council direct staff to consider the location for the proposed Timberframe Pavilion through the Woodcote Park Playground Upgrade design process; and

  THAT Council delegate authority to the Director of Recreation, Culture and Community Services to determine the terms and conditions of the agreements to be entered into for the project; and

  THAT the Director of Recreation Culture, and Community Services be authorized to execute the agreement(s) on behalf of the City; and 

  THAT the City contribute up to $30,000 towards the project through Partners In Parks funding, subject to the Comox Valley Masters Soccer Club agreeing to the location of the proposed Timberframe pavilion through the Woodcote Park Playground Replacement Design process.

  CARRIED

8.

COUNCIL REPORTS

8.1

Councillor Cole-Hamilton

No report provided.

8.2

Councillor Frisch

No report provided.

8.3

Councillor Hillian

Councillor Hillian submitted a report of activities, see agenda.

8.4

Councillor Jolicoeur

No report provided.

8.5

Councillor McCollum

No report provided.

8.6

Councillor Morin

No report provided.

8.7

Mayor Wells

Major Wells provided an overview of his attendance at the Comox Valley Regional District's (CVRD) Alternative Approval Process (AAP) Open House held on January 9, 2025.

9.

IN CAMERA RESOLUTION

• Moved By Hillian
  Seconded By Cole-Hamilton

  THAT Council close the meeting to the public pursuant to the following subsections of the Community Charter:

  90   (1) A part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

  (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; and

  (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality.

  CARRIED

  Mayor Wells called a recess at 5:47 pm. The Council meeting resumed in camera at 6:03 pm.

  
  

10.

ADJOURNMENT

Following the conclusion of the in camera portion of the meeting, Mayor Wells terminated the meeting at 6:43 pm.

 

CERTIFIED CORRECT

Adopted by Council January 29, 2025.