Meeting #:
R22/2023
Date:
Time:
-
Location:
CVRD Civic Room, 770 Harmston Ave, Courtenay
Council Present:
  • B. Wells
  • W. Cole-Hamilton
  • D. Frisch
  • D. Hillian
  • E. Jolicoeur (electronic)
  • M. McCollum
  • W. Morin
Staff Present:
  • G. Garbutt, City Manager (CAO)
  • C. Davidson, Director of Engineering Services
  • A. Langenmaier, Director of Financial Services
  • K. Macdonald, Fire Chief (electronic)
  • K. O'Connell, Director of Corporate Services
  • S. Saunders, Director of Recreation, Culture & Community Services
  • K. Shaw, Director of Public Works Services
  • M. Wade, Director of Development Services
  • J. Bagnall, T/Manager of Legislative Services
  • K. Collins, Manager of Recreation Programming
  • R. Coltura, Assistant Manager of Recreation Facility Operations
  • M. Kearns, Manager of Parks Maintenance
  • A. Proton, Manager of Legislative Services
  • J. Tazzioli, Manager of Engineering, Environmental Projects
  • C. Thompson, Manager of Solid Waste Services
  • M. Wright, Manager of Transportation
  • R. Matthews, Deputy Corporate Officer

1.
CALL TO ORDER

 
  • Mayor Wells called the meeting to order at 4:02 pm and respectfully acknowledged that the land on which the meeting was conducted is the Unceded territory of the K'ómoks First Nation, the traditional keepers of this land.
  • Mayor Wells acknowledged that December 6 is the National Day of Remembrance and Action on Violence Against Women, which was created in response to the murder of 14 women at the École Polytechnique in Montreal in 1989. Mayor Wells held a moment of silence in recognition of those who have experienced or died from gender-based violence, including Missing and Murdered Indigenous Women and Girls.

2.
INTRODUCTION OF LATE ITEMS

 
  • Moved ByHillian
    Seconded ByFrisch

    THAT Council vary the order of agenda items 4.1, Proposed Regional Electric Bike Share Program and 8.2.4 Solid Waste Management Bylaw No. 3113, and renumber accordingly.

    CARRIED

3.
ADOPTION OF MINUTES

 

3.1
Regular Council Minutes - November 22, 2023

 
  • Moved ByHillian
    Seconded ByCole-Hamilton

    THAT Council adopt the November 22, 2023 Regular Council minutes.

    CARRIED

4.
DELEGATIONS

 

4.1
Comox Valley Farmers' Market

 

Twila Skinner, General Manager, provided an update on the Farmers’ Market activities, including the 2023 Economic Impact Study, and requested support from Council by reducing the fees the Farmers’ Market pays for rental of the Native Sons Hall for its fall and winter markets.

5.
STAFF REPORTS

 

5.1
Corporate Services

 

5.1.1
Bylaw Policy and Strategic Plan for Bylaw Compliance

 
  • Moved ByHillian
    Seconded ByMcCollum

    THAT Council approve the City of Courtenay Strategic Plan for Bylaw Compliance and the City of Courtenay Bylaw Policy.

    CARRIED

6.
BYLAWS

 

6.1
For Adoption

 

6.1.1
Solid Waste Management Bylaw No. 3113

 
  • Moved ByMcCollum
    Seconded ByMorin

    THAT Council adopt "Solid Waste Management Bylaw No. 3113, 2023".

    CARRIED

7.
STAFF REPORTS

 

7.1
Development Services

 

7.1.1
Permanent Change to Liquor Licence Application (Kelly/Carlos O’Bryan’s) Hours of Service – 2910 Kilpatrick Avenue

 
  • Moved ByFrisch
    Seconded ByHillian

    THAT Council direct staff to provide a response to the Liquor and Cannabis Regulation Branch (LCRB) recommending approval of the change of hours citing no objections to the application by Kelly/Carlos O’Bryan’s for a change in hours of primary liquor sales from 9:00am – 00:00am seven days a week (Monday – Sunday) to 09:00am – 01:00am Monday – Saturday; and

    THAT all public comments be shared with the LCRB and encourages the LCRB to consult with the local community and work with the applicant to address public concerns, should the LCRB decide to approve the application.

    CARRIED

8.
DELEGATIONS

 

8.1
Proposed Regional Electric Bike Share Program

 

Michael Zbarsky, Manager of Transit and Facilities, CVRD, and David Holzer, Business Development Manager, British Columbia Automobile Association's (BCAA) Evolve E-Bike Share, provided an overview of the proposed regional electric bike share program to expand electric bike mobility options in Courtenay. 

9.
STAFF REPORTS

 

9.1
Recreation, Culture and Community Services

 

9.1.1
Recreation Program and Admission Fees

 
  • Moved ByFrisch
    Seconded ByCole-Hamilton

    THAT Council receive the report “Recreation Program and Admission Fees” for information.

    CARRIED
  • Moved ByHillian
    Seconded ByCole-Hamilton

    THAT Council vary the order of the agenda by moving item 8.1.1 Zoning Amendment Bylaw No. 3094 (1560 Grieve Ave), before Item 5.3.2 Warming Centre and Extreme Weather Response Shelter Update, and renumber the agenda accordingly.

    CARRIED

10.
BYLAWS

 

10.1
For First, Second and Third Readings

 

10.1.1
Zoning Amendment Bylaw No. 3094 (1560 Grieve Ave)

 

  • Councillor Jolicoeur declared a conflict of interest as his employer provides funding to the applicant (L'Arche Comox Valley), and left the meeting at 7:03 pm.

    Moved ByHillian
    Seconded ByCole-Hamilton

    THAT Council give first, second and third readings of “Zoning Amendment Bylaw No. 3094” (1560 Grieve Avenue); and

    THAT prior to Council consideration of the adoption of “Zoning Amendment Bylaw No. 3094”, the owner execute the Housing Agreement to form “Housing Agreement Bylaw No. 3117” for Council’s consideration.

    CARRIED

    Councillor Jolicoeur returned at 7:07 pm.

    Mayor Wells called a recess at 7:07 pm. The Council meeting resumed at 7:33 pm.


11.
STAFF REPORTS

 

11.1
Warming Centre and Extreme Weather Response Shelter Update

 
  • Moved ByHillian
    Seconded ByFrisch

    THAT Council approve the use of City facilities for the purpose of providing an Extreme Weather Response Shelter and/or Warming Centre in accordance with the Comox Valley Emergency Program and/or the Extreme Weather Response - Program Framework; and,

    THAT Council delegate authority to the City Manager to determine the terms and conditions of a facility use agreement as deemed necessary to facilitate the provision of the Extreme Weather Response Shelter and/or Warming Centre; and,

    THAT the City Manager, Director of Recreation Culture, and Community Services, and the Director of Corporate Services be authorized to execute the agreement(s) on behalf of the City.

    CARRIED

12.
EXTERNAL REPORTS AND CORRESPONDENCE

 

12.1
Letter from Minister of Energy, Mines and Low Carbon Innovation - Development Covenants Affecting Home Solar Installations

 
  • Moved ByHillian
    Seconded ByFrisch

    THAT Council direct staff to redraft Council's July 12, 2023 letter to the Ministry of Environment and Climate Change Strategy regarding development covenants affecting home solar installations to send to the Ministry of Attorney General.

    CARRIED

12.2
Association of Vancouver Island and Coastal Communities (AVICC) 2024 Call for Resolutions

 
  • Moved ByMcCollum
    Seconded ByCole-Hamilton

    THAT Council receive the Association of Vancouver Island and Coastal Communities (AVICC) 2024 Call for Resolutions notice.

    CARRIED

13.
INTERNAL REPORTS AND CORRESPONDENCE

 

13.1
Snow and Ice Control Program 2023-2024

 
  • Moved ByFrisch
    Seconded ByCole-Hamilton

    THAT Council receive the “Snow and Ice Control 2023-2024” briefing note.

    CARRIED

13.2
Heritage Advisory Commission Meeting Minutes - June 28, 2023 & October 31, 2023

 
  • Moved ByCole-Hamilton
    Seconded ByFrisch

    THAT Council receive the June 28, 2023 and October 31, 2023 Heritage Advisory Commission minutes.

    CARRIED

14.
BYLAWS

 

14.1
For First, Second and Third Readings

 

14.1.1
Development Cost Charges (DCC) Waiver (Affordable Housing) Bylaw No. 3118

 
  • Moved ByHillian
    Seconded ByJolicoeur

    THAT Council give first, second and third readings to "Development Cost Charges (DCC) Waiver (Affordable Housing) Bylaw No. 3118".

    CARRIED

14.1.2
Mansfield Lift Station Latecomer Agreement Bylaw No. 3119

 
  • Moved ByHillian
    Seconded ByFrisch

    THAT Council give first, second, and third readings to "Mansfield Lift Station Latecomer Agreement Bylaw No. 3119".

    CARRIED

14.2
For Adoption

 

14.2.1
Downtown Courtenay Business Improvement Association (DCBIA) Bylaw No. 3105 - Counter Petition Results

 
  • Moved ByMcCollum
    Seconded ByCole-Hamilton

    THAT Council adopt “Downtown Courtenay Business Improvement Area Bylaw No. 3105, 2023”.

    CARRIED

14.2.2
Development Procedures Bylaw No. 3106

 
  • Moved ByFrisch
    Seconded ByMcCollum

    THAT Council adopt "Development Procedures Bylaw No. 3106, 2023".

    CARRIED

14.2.3
City of Courtenay Fees and Charges Amendment Bylaw No. 3107

 
  • Moved ByHillian
    Seconded ByMcCollum

    THAT Council adopt "City of Courtenay Fees and Charges Amendment Bylaw No. 3107, 2023".

    CARRIED

14.2.4
Consumer Price Index (CPI) Increase to Development Cost Charge (DCC) Bylaw No. 2840, 2016 and Development Cost Charges Amendment Bylaw No. 3116

 
  • Moved ByCole-Hamilton
    Seconded ByFrisch

    THAT Council adopt "Development Cost Charges Amendment Bylaw No. 3116, 2023".

    CARRIED

15.
COUNCIL REPORTS

 

15.1
Councillor Cole-Hamilton

 

No report provided.

15.2
Councillor Frisch

 

No report provided.

15.3
Councillor Hillian

 

Councillor Hillian submitted a report of activities, see agenda.

15.4
Councillor Jolicoeur

 

No report provided.

15.5
Councillor McCollum

 

No report provided.

15.6
Councillor Morin

 

Councillor Morin submitted a report of activities, see agenda.

15.7
Mayor Wells

 

No report provided.

16.
IN CAMERA RESOLUTION

 
  • Moved ByFrisch
    Seconded ByMcCollum

    THAT Council close the meeting to the public pursuant to the following subsections of the Community Charter:

    90   (1) A part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

    (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

    (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

    CARRIED

17.
ADJOURNMENT

 

Mayor Wells terminated the open portion of the meeting at 8:35 pm. Following the conclusion of the in camera portion of the meeting, Mayor Wells terminated the meeting at 9:39 pm.

 

CERTIFIED CORRECT

Adopted by Council January 10, 2024

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