Meeting #:

R1/2024

Date:

Wednesday, January 10, 2024

Time:

4:00 P.m. - 5:00 P.m.

Location:

CVRD Civic Room, 770 Harmston Ave, Courtenay

Council Present:

• B. Wells
• W. Cole-Hamilton
• D. Frisch
• D. Hillian
• E. Jolicoeur
• W. Morin

Regrets:

• M. McCollum

Staff Present:

• G. Garbutt, City Manager (CAO)
• C. Davidson, Director of Engineering Services
• A. Langenmaier, Director of Financial Services
• K. Macdonald, Fire Chief
• K. O'Connell, Director of Corporate Services
• S. Saunders, Director of Recreation, Culture & Community Services
• K. Shaw, Director of Public Works Services
• M. Wade, Director of Development Services
• A. Proton, Manager of Legislative Services
• C. Thompson, Manager of Solid Waste Services

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1.

CALL TO ORDER

Mayor Wells called the meeting to order at 4:02 pm and respectfully acknowledged that the land on which the meeting was conducted is the Unceded territory of the K'ómoks First Nation, the traditional keepers of this land.

2.

INTRODUCTION OF LATE ITEMS

Without objections, Councillor Hillian added Item 8.3 Transit Strike, to the agenda.

3.

ADOPTION OF MINUTES

3.1

Regular Council Minutes - December 6, 2023

• Moved By Cole-Hamilton
  Seconded By Frisch

  THAT Council adopt the December 6, 2023 Regular Council minutes.

  CARRIED

4.

DELEGATIONS

4.1

Comox Valley Situation Table

Dayna Forsgren, Comox Valley Situation Table Coordinator, provided a presentation to provide an overview of the situation tables in BC and the formation of the Comox Valley Situation Table. The presentation included a request for a biannual meeting of a "System Leaders Group" of city planners, and that a meeting room for the situation table be provided. 

5.

STAFF REPORTS

5.1

Corporate Services

5.1.1

City of Courtenay Communication Strategy

• Moved By Hillian
  Seconded By Jolicoeur

  THAT Council approve the City of Courtenay Communication Strategy.

  CARRIED

6.

EXTERNAL REPORTS AND CORRESPONDENCE

6.1

CVRD Board - Request for Consent - Bylaw No. 795 "Comox Valley Sports Track and Fields Service Conversion Bylaw No. 2353, 2001, Amendment No. 2"

• Moved By Frisch
  Seconded By Hillian

  THAT City of Courtenay consent to the adoption of the Comox Valley Regional District Bylaw No. 795 being "Comox Valley Sports Track and Fields Service Conversion Bylaw No. 2353, 2001, Amendment No. 2" under section 346 of the Local Government Act.

  CARRIED
• Moved By Jolicoeur
  Seconded By Cole-Hamilton

  THAT Council vary the order of agenda item 9.1.1 Parks and Open Spaces Regulation Bylaw No. 3121 to appear after item 6.1 and renumber accordingly.

  CARRIED

7.

INTERNAL REPORTS AND CORRESPONDENCE

7.1

Solid Waste Automated Curbside Collection – Update

• Moved By Hillian
  Seconded By Frisch

  THAT Council receive the “Solid Waste Automated Curbside Collection – Update” briefing note.

  CARRIED

8.

COUNCIL RESOLUTIONS

8.1

Comox Valley Farmers' Market - Councillor Frisch

• Moved By Frisch
  Seconded By Morin

  THAT Council direct staff to prepare a report on the request from the December 6, 2023 Comox Valley Farmers' Market delegation to reduce rental fees at the Native Sons Hall for fall and winter markets.

  CARRIED

8.2

Evolve Regional Electric Bike Share Program - Councillor Frisch

• Moved By Frisch
  Seconded By Cole-Hamilton

  THAT Council direct staff to prepare a report on the feasibility of the proposed regional electric bike share program as outlined by Evolve in their delegation to Council on December 6th, 2023.

  CARRIED

8.3

Transit Strike - Councillor Hillian

• Moved By Hillian
  Seconded By Jolicoeur

  WHEREAS the current disruption of transit services is creating significant hardship for many local residents:
  THEREFORE BE IT RESOLVED the Council send correspondence to BC Transit and the Province of BC expressing concerns about the ongoing transit strike in the Comox Valley requesting that the Province support the parties involved in the strike to find a prompt resolution that restores transit services.

  CARRIED

9.

BYLAWS

9.1

For First and Second Readings

9.1.1

Parks and Open Spaces Regulation Bylaw No. 3121

• Moved By Hillian
  Seconded By Frisch

  THAT Council give first and second readings to the Parks and Open Spaces Regulation Bylaw No. 3121; and, 

   

  THAT staff be authorized to prepare a bylaw amendment to the Municipal Ticket Information Bylaw No. 2435, 2006 for Council consideration.

   

  Opposed: Councillor Jolicoeur 

  CARRIED

9.2

For First, Second and Third Readings

9.2.1

Housing Agreement Bylaw No. 3117 (1560 Grieve Avenue)

• Councillor Jolicoeur declared a conflict of interest as his employer provides funding to the proponent, and left the meeting at ____ pm.

  Moved By Morin
  Seconded By Cole-Hamilton

  THAT Council give first, second, and third readings to Housing Agreement Bylaw No. 3117.

  CARRIED

  Councillor Jolicoeur returned at 6:31 pm.

  
  

9.3

For Adoption

9.3.1

Development Cost Charges (DCC) Waiver (Affordable Housing) Bylaw No. 3118

• Moved By Hillian
  Seconded By Cole-Hamilton

  THAT Council adopt City of Courtenay Development Cost Charges Waiver (Affordable Housing) Bylaw No. 3118.

  CARRIED

9.3.2

Mansfield Lift Station Latecomer Agreement Bylaw No. 3119

• Moved By Hillian
  Seconded By Morin

  THAT Council rescind third reading of Mansfield Lift Station Latecomer Agreement Bylaw No. 3119; and
  THAT Council give third reading to Mansfield Lift Station Latecomer Agreement Bylaw No. 3119 as amended.

  CARRIED

  Councillor Hillian left the meeting at ___ pm, was absent for the vote, and returned at ____ pm. 

  
  

10.

COUNCIL REPORTS

10.1

Councillor Cole-Hamilton

No report provided. 

10.2

Councillor Frisch

No report provided. 

10.3

Councillor Hillian

Councillor Hillian submitted a report of activities, see agenda. 

10.4

Councillor Jolicoeur

Councillor Jolicoeur advised that the Comox Valley substance use strategy is moving to its action phase. 

10.5

Councillor Morin

Councillor Morin reviewed her attendance at the following events:  

• Social Planning Meeting
  • Well attended
• Housing Meeting

10.6

Mayor Wells

Mayor Wells reviewed his attendance at events over the holidays, and noted that he will be doing more fireside chats. Mayor Wells also noted that Ean Nasweu also delivered 800 meals on Christmas day.

11.

IN CAMERA RESOLUTION

• Moved By Hillian
  Seconded By Frisch

  THAT Council close the meeting to the public pursuant to the following subsections of the Community Charter:

  90   (1) A part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

  (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

  (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

  (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

  (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.

  CARRIED

12.

ADJOURNMENT

Mayor Wells terminated the open portion of the meeting at 6:40 pm. Following the conclusion of the in camera portion of the meeting, Mayor Wells terminated the meeting at 9:00 pm. 

 

CERTIFIED CORRECT

 

Adopted by Councilted by Council
dopted by Council January 24, 2024